Data is Just Data Until Someone Manages it
Let’s be honest. It’s not just the data you discover, it’s what you learn from it that really matters. Having the tools to slice and dice it into understandable information becomes knowledge. Data is just data. But knowledge is power.
At Xact Data Discovery, discovering data merely opens the door for those who seek the wisdom and knowledge the information within can provide. While “reviewing” data is an important part of the equation, being able to actually “do” something with it is the sum of all needs.
In layman’s terms Data Management traditionally includes all of the disciplines related to managing data as a valuable resource including; acquisition, analysis, translation, coding, storage, retrieval, and distribution. It is the philosophy, process, and policy of managing the flow of a client’s data from inception and initial storage to the time when it becomes obsolete and is deleted. Data Management has become increasingly important as businesses face compliance issues surrounding legislation related to HIPPA and the Sarbanes-Oxley Act that regulates how organizations must deal with particular data types.
Data Management Services
- Storage/Archiving
- Access Security/Audit
- Document Management
- Data Retention
XDD Data Management Services Features/Benefits
XDD-ORT, our Online Review & Case Data Management Tool, enables clients to access, find, use, manage, control and comprehend massive quantities of pertinent data from anywhere in the world. While popular Review Tools enable clients to, well, review information, XDD-ORT enables you to “live” within the data, giving you the power you need to comprehend, use and manage the information at your fingertips.
- Collaborative Case Management Features - provides multiple collaborative tools including global announcements, team events calendar, online instant messaging, e-Binder sharing and data pool sharing.
- Powerful Administration and Control Feature Set - advanced administrative tools provide complete control over every aspect of the application. Enables users to manage workflow, security, data, feature sets and layout of the tool itself.
- Multi-Team Security Levels within Same Case/Data Set - allows groups of people working on the same data pool to have their own private material libraries, as well as libraries shared amongst all or some teams or team members.
- Auditable Data Security System - enables administrators to identify who, what, when, and how data in the system has been touched, viewed or edited.
- Auditable User Security System - enables administrative staff to retrace the path of every user for every session throughout the case history in real time.
- Vendor/Contractor Activity Tracking - enables users to track and assign budgets to all internal/external staff. Enables users to audit time and billing for any staff member who accesses data, verify time sheets against logged activities, monitor efficiency and manage project progress.
- Client Controlled Productions - enables users to define, produce and export their own documents without vendor assistance. Provides automated tools to make “producing” an internal task—including hosted data.
- Streamlined Workflow Support - supports any workflow methodology from large to small teams of targeted reviewers with wide or restricted access to features and data sets. Enables toggled access to features and security and tool customization.
- Extensive/Flexible Reporting - enables users to create and use existing reporting functions, request addition of new reports or export to other reporting tools.
- Manage External Document, Events and Personnel - as a true case management tool, enables users to store, share, track and use information about personnel involved in a case, documents that are not part of the material pool but relevant to the case and events relating to the team about it.
- e-Binder Organizational Tools - provides a private or shared foldering system, enabling users to divide data into themed collections or sub sets and use them to review, produce or report data privately or to be shared.
- Advanced Keyword Search Functions - enables advanced keyword searching of virtually any data tracked and stored by the application.
- Offline and Low Bandwidth Review Methodologies - enables review anywhere, anytime with any level of internet connection from broadband, limited to none.
- Automatic Extraction of Involved Entities and E-Mail Usage Patterns - via automated data analysis, enables users to identify people involved in communications/patterns, e-mail addresses, and e-mail usage habits.
